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Policies and Forms

USU-SVM and WIMU policies can be viewed by downloading the corresponding documents:

Attendance Policy and Absence Request Form

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Attending examinations and other required exercises (as specified by the course director and responsible instructor at the beginning of a course) is mandatory, except for the following:

  1. Attendance at the annual SAVMA Symposium or required SAVMA delegate activities (requires the completion of the Absence Request From per policy).
  2. When a student is the presenting author of a USU faculty-mentored project at a scientific meeting (requires the completion of the Absence Request From per policy).
  3. A medical or family emergency (requires notification of the Director of Student and Academic Services).
  4. Military or legal obligations such as subpoena or jury duty (requires notification of the Director of Student and Academic Services).

In general, meetings, conferences, or symposia not covered above by items "1" and "2" will not be considered as extraordinary personal circumstances. Since most important family events and extracurricular activities can be scheduled well in advance, as a rule these activities will not be considered as extraordinary personal circumstances.

Petitions for permission to reschedule an exam or required exercise on the basis of extraordinary personal circumstances shall be submitted to the Attendance Committee. The petitioning process begins by completing an Absence Request Form. These forms are available in the Offi
ce of Student Services or by download via the link below. The request form must be submitted 6 weeks in advance of the personal circumstance/proposed absence. The Attendance Committee shall approve or deny the request by majority vote after thorough review of the request.  The majority decision of the 3-member Attendance Committee is final. An unexcused absence from an examination or specified group exercise will result in the student not being allowed to take the examination or repeat the exercise. The student will lose a single letter grade (or equivalent loss in class ranking in S/F courses) from the final course grade or receive a zero for the exercise dependent upon the decision of the course director. If an exercise is required to pass a course, an unexcused absence will result in failure of the course. A failure in a core course does not allow a student to continue progressing in the curriculum with their current class, and may be grounds for dismissal from the program (see Academic Standards Policy and Grading Policy). 

The USU SVM Attendance Committee shall be made up of the Associate Department Head for the SVM, the Director of Student and Academic Affairs, and the First Year Coordinator (if the request is coming from a first year student), or the Second Year Coordinator (if the request is coming from a second year student). The Associate Dean for the SVM will serve as an alternate. The alternate will participate in the event a committee member is not available to evaluate a petition.

Instructions for Absence Request Form

Unless there is a bona fide emergency, students requesting special accommodations to make-up missed exams or other required exercises due to a planned absence must return this form to the Office of Student Services (AGRS Rm 242) at least 6 weeks prior to the proposed absence.

  1. Download the Absence Request Form.
  2. Contact your instructors regarding your leave of absence. Your instructor(s) will need to know your plan and sign the form acknowledging that you have spoken with them and a plan is in place. Please note: An instructor’s willingness to accommodate your absence does not constitute approval.
  3. This Absence Request Form must be completely filled out, including your signature.
  4. The Attendance Committee will try to review all petitions within 2 weeks of receipt, and will notify the student of their decision via email.
  5. Return the Form at least 6 weeks prior to the proposed absence (if this is no longer possible, still complete and submit the form). 
  6. All final decisions rest with the SVM Attendance Committee.

Absence Request Form

Health Insurance and Immunization Policy, and Student Health Insurance Enrollment/Waiver Form

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Students at the Logan site are expected to maintain an adequate level of health insurance coverage while participating in the WIMU Program. Adequate coverage is defined as:

         A. The insurance must cover at least $500,000.
         B. The insurance needs to cover the full year (August – July).
         C. The insurance must cover maternity care.
         D. The insurance may not have a deductible greater than $3,000.

Students may obtain coverage from an outside source, or may purchase health insurance from USU. For information on the health insurance offered through USU, please visit

Because students are required to have and maintain health insurance coverage, you will need to go through an 'opt-out' verification procedure:
         1. All students (first and second years) will initially be billed for the USU Student Health insurance prior to the start of the Fall semester.
         2. Students will need to complete the Health Insurance Waiver/Enrollment Form attached below.
         3. Upon proof of adequate coverage, the insurance charge on your USU Bursar's Bill will be removed. 

Health insurance Enrollment-Waiver Form

Proof of Immunizations is Required

Proof of immunization against the following conditions may be provided to the University through the secure server at You will need your A-Number, USU password, and date of birth to enter the site.

Required Immunizations

  • Rabies - 3 doses
  • TDaP – series and current booster
  • MMR – 2 doses
  • Polio – 3 doses
  • Varicella – immunity or record of illness
  • TB Skin – Test after foreign travel or residence > 8 wks

Suggested Immunizations (Not Required)

  • Hepatitis B – 3 dose series
  • Hepatitis A – 2 dose series
  • Meningitis – 1 dose every 10 years
  • Influenza – annual vaccination
  • HPV – 3 dose series
NEW FOR ACADEMIC YEAR 2017-2018: Rabies vaccination will be required. Students in the Class of 2021 will be required to complete the rabies vaccination series by November 17, 2017. The USU Student Health Insurance will cover the cost of vaccination, however, outside providers may not. Arrangements are being made with the USU Student Health Center to provide vaccination clinics to vet students. More information will be provided at the Incoming Student Orientation. For more information on this policy, download the following letter. 

Rabies Vaccination Announcement

Injury Incident Policy and Injury Report Form

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To help ensure a safe working and learning environment, the following form should be filled out within one week of an incident where an injury occurred requiring medical assistance. A copy should be submitted to and retained by the Office of Student Services, and a copy sent to the Risk Management Office at Utah State University. 

Injury Report Form

Travel Policy and TA/TR Forms

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 The following is based on USU Policy 515 covering travel. A link to the full policy is located at the end of this section. All University travel must be supported by a properly completed Travel Authorization (TA) form except for travel utilizing departmental vehicles.

When University funds are not available to reimburse all expenses, an individual is not obligated to travel. However, if the individual chooses to travel, it is expected that the traveler will assume the remainder of the cost. This provision is especially important with respects to club activities and travel. Most clubs do not have the funds to cover the full reimbursement for travel at USU approved rates when they go off-site for field trips. However, a predetermined amount may be considered by the club's executive body. Irrespective of any reimbursement, a Travel Authorization needs to be completed prior to travel for ALL university activities (including club activities). Please see Karma Woods in the ADVS office. 

How to Access the TA and TR Forms:

Using Firefox or Chrome, go to:
   1. Click on Business Forms/Requests
   2. Click on Login at the top of the right side of page (by Chat Online)
   3. Put in your login information
   4. Click on service catalogs
   5. Click on Business Services
   6. Click on Travel forms
   7. Click on Travel Authorization
   8. Fill out all the information.  (On the area that says department paying travel costs type DPADVS). 

Visual Identity Guide and Supplies

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All university entities (e.g. the School of Veterinary Medicine) are permitted and encouraged to use and pair their names with the Utah State University logo. Official university entities are no longer permitted to create their own logos and marks to be used in place of the university logo. The purpose behind the identity program is to create a more unified image for the university. The exception to this rule involves entities that need to market and brand themselves to remain financially solvent. Entities with special funding and brand identity must get an exemption through the USU main campus office of Public Relations & Marketing.

A visual identity program provides specific guidelines to help users integrate communications institution wide. The Utah State University School of Veterinary Medicine’s visual identity guide serves the same purpose with the hope to better coordinate all of the school’s marketing and communications materials. This includes wordmarks, magazines, posters, brochures, slides and signage for all events, such as lectures, presentations and workshops. These guidelines will help foster a more professional and consistent visual identity for the School of Veterinary Medicine. The brand personality describes the individuality and character of the USU School of Veterinary Medicine. It describes how the organization would like to be perceived by target audiences, and outlines the characteristics that should be expressed through the design elements, tone, and style of the brand presentation. The school’s brand personality consists of a simple, professional design. By using plenty of white space, the brand can avoid complications and keep the design focused on the subject matter. Throughout this visual identity guide are examples of how to use this design on several materials. The goal is to give the USU School of Veterinary Medicine a consistent and distinct personality that will complement Utah State University main campus marketing strategiesFor additional questions, contact Michael Bishop or Mike Whitesides. For marketing resources, visit: 

SVM Visual Identity Guide

WIMU and SVM Logos and Seals