Additional Club Resources

Executive Body

Each class elects a leadership body whose purpose is to formally represent the class with their interests and concerns. Elected officers should represent the collective voice, not just the voice of the individual elected. Elections are held typically one month after the start of school in order to give class members time to get to know one another. Most elected positions cover the period of time while you are at Logan, however, a few of the positions transition to WSU CVM and so last all four years. Upperclassmen and the OSS usually assist with the election process.

The class raises (and expends) funds to support its fellow members with opportunities to increase their educational experiences with offsite events, guest speakers, etc., and provide social and cultural experiences. Discretion and professionalism should be the hallmark of elected representatives. Because this is a student initiated and orchestrated organization, the positions and responsibilities can be modified. Meetings are set by the class presidency, but typically are held bi-monthly.

• President - Preside over all meetings of the student council and serve as chairperson of the student council. Act as official representative at other class meetings and events.
• Vice President - Preside at the student council meetings of the class and the student council in the absence of the president. Succeed the president if he/she is unable to complete his/her term of office. Remain available to serve the class/class officers when needed.
• Secretary - Record and produce minutes of all meetings. Handle all of the student council correspondence. Coordinate meetings.
• Treasurer - Handle all financial transactions of the class. Maintain thorough and accurate records of all transactions. Produce financial reports as required by the class. Plan and execute fundraising events for the class. Meet each semester with Michael Bishop to reconcile accounts.
• Historian - Record all history of the class and make available to the class. Take and collect media of all events to assist in developing a history of the USU CVM. Share the information with the Office of Student Services for archiving and use in official publications.
• Wellness Coordinator- One individual from each USU CVM class shall plan and coordinate events that will bring about class unity and fun including but not limited to birthday surprises, social gatherings, and other special recognitions. This person may lead a committee of other class members, or members from the auxiliary to accomplish these functions.

Other Elected Positions

• Curriculum Committee Representative - One or two individuals from each USU CVM class sits on this program-wide committee to discuss issues and alignment of the core curriculum within and among sites. Meets every other week via video conference with WSU.
• Student Faculty Council Representative - One or two individuals from each USU CVM class sits on this program-wide committee to cover general issues and grievances within the program. Meets typically one time per semester. However, this individual is also the voice for the same concerns between students here at USU and the USU administration. Should work closely with the class’s executive body.
• Utah Veterinary Medical Association (UVMA) Representative - Attend the monthly UVMA meeting to represent the student perspective at these meetings. The second year student serves as the senior representative and is expected to attend all meetings. The first year student serves as the junior representative and should attend meetings as available. Organize interactions/events between the professional organization and student body.
• Cache Veterinary Practitioners Association (CVPA) representative - One or two individuals from each USU CVM class attends the monthly CVPA meeting to represent the student perspective at these meetings. The second year student serves as the senior representative and is expected to attend all meetings. The first year student serves as the junior representative and should attend meetings as available.
• Student American Veterinary Medical Association (SAVMA) Class Representative - works closely with the USU class presidency and the WSU SAVMA Board about all SAVMA related issues and programs.
• Student American Veterinary Medical Association (SAVMA) Jr. Delegate - represents USU at the house of delegates meeting and will act as a liaison between SAVMA and USU vet students. The SAVMA Jr. Delegate will need to be available to attend the yearly SAVMA Symposium (location varies across the nation, typically in March) and the yearly AVMA Convention (location varies across nation, typically in August).

What Classifies as a Club?

A club or organization is a group of students who share a common interest and have gone through the formal approval process of organizing themselves through the Office of Student Services (OSS). Only currently chartered clubs and organizations have the privilege to use university facilities and equipment, and are granted access provided by the Office of Student Services to support features such as the school calendar, website, and email list serves. Clubs and organizations should be formed for the purpose of social, educational, and leadership development. Clubs and organizations have a role in the enhancement of a student’s personal and professional growth.

Registering or Re-registering a Club

Every student club or organization should register with the Office of Student Services in AGRS 242. The application process is online, or paper forms may be obtained from the OSS. Upon meeting eligibility requirements and receiving approval by the Director of Student and Academic Affairs for the USU CVM, the club or organization will be registered. Any questions should be directed to Director of Student and Academic Affairs.

Active existing clubs should re-register the club with the Office of Student Services each time there is a leadership transition (election of new executive board). Registration shall be valid from the date of approval to the end of the succeeding spring semester.

Club Registration Process

To qualify as a club, a student organization must first verify that the same or very similar club/organization does not already exist. If one does not exist, the organizer must file the following information with the Office of Student Services via the Club Formation and Transition Form (found at the end of the CVM Manual for Student Organizations and Clubs, or with the Office of Student Services):

1. Find a USU CVM faculty or staff member to be your advisor. An advisor is REQUIRED to start a new club. It would be best to identify an individual with appropriate interests and experience related to your club to help lead your club.
2. Name of the Organization.
3. Name, titles of officers, and initial list of members (you will need a minimum of 3 members to fill the required officer slots).
4. Purpose and brief description of organization.
5. The club or organization must submit a typed constitution following similar guidelines for writing a constitution outlined in the CVM Manual for Student Organizations and Clubs.

Club Financial Procedures

All financial business needs to go through the CVM’s Business Services support staff. They are located in the VSB building in room 219. More information can be found at the Controller's Office Policies and Procedures or USU Student Organization Fundraising.